The time clock software industry has experienced significant growth in recent years. It was caused by the shift to remote work mode and managers’ and executives’ desire to monitor employees’ work activity. According to statistics, 14% of businesses increased their investment in time clock software during the global pandemic. Given the observed efficiency, this trend is expected to accelerate soon. Do you know what time clock software is and how it can help you achieve better results?
What is Time Clock Software?
Time clock software is a specialized tool designed for businesses to monitor employee work hours electronically. In general, basic time clock tools allow employees to clock in using computers, while advanced editions allow employees to clock in using mobile devices.
According to the surveys, only 17% of people actively track their time and understand how to manage skills and effort. Employers control only 19% of their salaried employees’ work activity. Do you understand why it is critical to keep track of time?
Advantages of Using Time Clock Software
The following are the primary advantages of implementing time clock software:
- More clarity.
- Better time and resource management.
- Employee time-efficiency.
- Better tracking of how employees spend their time.
- Resource maximizing.
- Improvements in employee performance and engagement.
- Increased employee satisfaction.
- More accurate scheduling during the projects.
- Increased accuracy.
If you own a business and are struggling to improve employee performance, it is time to consider implementing time clock software.
Free Time Clock Software for Small Business
There is a wide range of software options available on the market, ranging from free plagiarism detection software to time clock software. It can be not easy to select the appropriate one. Here are the best time clock software solutions to help you maximize your working potential.
Workstatus
Workstatus is an efficient time clock tool often used to track and regulate employee activity. It serves a broad range of industries and is appropriate for companies of all sizes, including:
- IT
- Marketing
- Customer Service
- Healthcare
- Finance
- Retail
Key Features:
- Comprehensive Time Tracking: Workstatus enables employees to clock in and out on a computer or a mobile device. It enables the precise recording of working hours, regardless of the employees’ geographical location. It also keeps records of breaks and overtime, making it easy to capture work hours.
- Real-Time Monitoring: Managers can see their teams’ work, even with the live tracking features. This helps keep employees on track and assists managers in addressing any problems that may arise.
- Detailed Reporting: Workstatus provides reports on time spent, activities done, and work progress. These reports provide valuable insights into employee performance and productivity, enabling managers to make informed decisions.
- Employee Efficiency: It identifies gaps by detailing how employees use their time, which is where Workstatus comes in. Managers can also identify the tasks that consume a lot of time and attempt to rearrange their work to increase efficiency.
- Resource Management: Workstatus is helpful for scheduling and resource management. Thus, managing time and resources on different tasks and projects would help reduce wastage and increase efficiency.
- Employee Engagement: Some of the key facets developed include communication and interaction. Adding comments to tasks, receiving messages about changes, and viewing shared calendars with other team members is possible. These features help ensure that everyone is informed and, in turn, maintain good working relationships.
- Accurate Scheduling: Workstatus helps to schedule projects and shifts easily and effectively. It can be used to create and organize schedules to ensure the appropriate individual is working the correct shifts. It also allows modifications when there are changes or certain employees are away.
Time Card Calculator
Time Card Calculator is an online web-based tool that serves the purpose of time tracking, payroll calculation, overtime calculation, and preparation of weekly and bi-weekly time cards for employees. It helps project managers and companies look after their employees’ activity and finalize a justified salary accordingly.
Its use is also very simple. It is a clock-in and clock-out app. You need to enter the clock-in and clock-out times for employees. The free time card calculator then sums up all the working hours (excluding any break hours) and tells you how many hours an employee actually worked.
Additionally, entering the hourly rate of the employee can also provide accurate calculations of the salary, justifying the employee’s work. Not only this, but companies can also download or print detailed timecards for record-keeping purposes.
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Monday.com
Monday.com is a project management tool. It is intended for both team and individual use. This tool enables you to:
- Manage projects.
- Manage individual operational and personal tasks.
- Coordinate team activities and collaborate with partners.
The registration process takes about five minutes. When you create your work account, you will be asked to specify the nature of your work and the number of employees. The service offers 71 work board templates for various tasks, ranging from large projects to sales department work. Project managers can create article preparation tasks and add a description, comments, documents, and a deadline to each task.
Similar projects can be added to a folder for convenience, which is one of the service’s useful functions. It easily integrates with the most popular business applications, including Adobe Creative Cloud, Google Drive, Gmail, Mailchimp, and Zoom.
Homebase
Homebase is a simple payroll tool for managing data. It enables better task scheduling for the team, real-time tracking of employee costs, and improved team messaging, chats, and email support. This tool also includes a GPS-based clock. This feature is especially useful for employees who work remotely. Furthermore, employees can sue Homebase even without an internet connection.
Wrike
Wrike is one of the most efficient tools for facilitating teamwork and managing employees. It is geared toward teams of any size. It is most common in the following industries:
- Design industry.
- Development.
- Marketing.
- Project management.
Wrike’s templates are one of its most notable features, as they include a large collection of layouts that you can integrate and adapt to your project. What other features does it have?
- Full customization. It offers customizable taskbars, workflows, optimization, and automation tailored to your team’s specific needs.
- The possibility of working in real-time with all departments. It allows you to leave comments, edit tasks online, and receive dynamic responses.
- Coworking with specific employees.
- Shareable Wrike calendars.
- Easy task creation based on a priority system.
- Easy request management.
- The possibility of assigning different view modes to different tasks.
- Efficient and quick tracking of analytical data on the work of the company as a whole and each employee in particular.
Wrike is an excellent tool for teamwork. It offers the simplest and most flexible configuration for comfortable company collaboration and reliable data protection, providing an opportunity to coordinate the work of the business as a whole and each employee separately.
7shifts
7Shifts is a tool designed specifically for restaurants. It is a system designed to optimize restaurant operations. The tool is intended to help them save money and resources. It allows you to spend less time planning logistics and managing personnel, regardless of the administrator’s location. 7shifts is intended for businesses of all sizes, from small cafes to large network organizations.
It will be useful for administrative personnel responsible for overseeing the work of waiters, bartenders, and cooks, as well as the personnel department, for the accurate compilation of work schedules and payroll. This software also allows you to send emails and messages to employees and invite them to general chats.
7shifts includes graphs and schedules. Its interface is user-friendly and it is very easy to use. Furthermore, any necessary information can be shared through the drag-and-drop function. The software generates personnel schedules based on the pre-determined ones and the availability of each team member, as well as marks on weekly shifts. When the completed schedule is published, each team member will be notified of any changes to the calendar or overtime surcharge.
The manager can confirm or reject requests for a break or shift from subordinates in real-time using a mobile application. The budgeting tool highlights employee spending, and the labour savings calculator allows for budget cuts.
Also Read: 15 HR Software Platforms Transforming UAE Businesses
ConnectWise Manage
ConnectWise Manage is a project management platform designed to help your company’s customers. It enables you to serve customers quickly and efficiently through remote management and the ability to collaborate with multiple specialists on the same project within the same document tab.
The platform provides a versatile network solution. You can, for example, tailor it to your specific requirements by changing the logo, localizing the language, and integrating it into your home website. Its cross-platform compatibility will allow anyone to use the system regardless of PC or browser model.
In addition to remote support and remote access, ConnectWise Control offers options for conducting secure remote meetings with role-based configuration. Using the copy, paste, and drag-and-drop functions, participants can transfer files and folders to interlocutors, simplifying the exchange of information and documents.
Zoho Projects
Zoho Projects is a cloud-based project management application that enables users to plan projects, collaborate with employees and customers, track time, manage documents, and generate detailed reports and graphs based on project results. It aids in the efficient organization of work by breaking down complex projects into stages, task lists, tasks, and subtasks, and providing control over recurring tasks.
The software enables participants to track and correct errors in projects or phased activities. Another distinctive feature of Zoho Projects is its document management capabilities. It allows for the sharing and collaboration on project documentation. As a result, both personnel and contractors can access documents, presentations, and spreadsheets.
All project participants are linked to an hourly timesheet where you can calculate wages and generate invoices automatically. Schedules are used here to track time spent, and their data can be exported to XLS, PDF, and CSV formats for submission. Zoho Projects also allows users to collaborate on shared calendars. As a result, you can create, organize, and archive conversations with other users using the built-in chat. There are also forums where you can discuss a specific project.
Time Doctor
Time Doctor is a time management software that ensures your employees are working efficiently. With its one-of-a-kind set of capabilities, you can manage remote personnel from anywhere in the world. This software generates reports on visited websites and the applications used. It also allows you to track tasks in real-time by sending reports to other team members.
You can track your team’s time and individual tasks using a time tracker with screenshots, and bill customers for the hours you track. Individual time logs, screenshots, and other data are displayed in custom reports.
You can also generate summary reports to see which tasks and projects consume the most time. Time Doctor allows you to see exactly where you and your team are devoting your time, enabling you to improve business efficiency and reduce time spent on distractions.
ActiTIME
ActiTIME is a time tracking, project management, and accounting application. This service streamlines the compilation and review of employee timesheets, as well as the recording of absences. The application can be hosted in the cloud or on the company’s server and accessed via a browser, desktop, or mobile device.
The platform is appropriate for small, medium, and large businesses. It allows small teams to use the system’s desktop version at no cost. Organizations with up to 5 people are invited to select a tariff plan based on the number of participants.
ActiTIME simplifies the compilation and review of timesheets, and previously viewed data can be closed for further editing. It automatically calculates overtime for all employees and offers the option of manual calculation for individual specialists.
The software also tracks employee absences from work and displays totals. Its report system generates documents that can be used by management personnel to make decisions, as well as invoices that can be issued to customers.
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Clarizen
Clarizen is a cloud-based collaboration and task management service that can be used simultaneously by multiple people, departments, or businesses. It makes it easier for the project manager to coordinate employee interactions better.
The manager’s admin panel contains tools for granting different levels of data access to various employees, as well as for fully controlling the processes of all projects. You can forecast the budget and calculate the estimated revenue using Clarizen’s financial analytics tools.
Employees can also make cost-cutting suggestions, which the manager can accept or reject. You can also view the activity statistics of employees working on a project and, if necessary, adjust the tasks that an employee is working on.
As a result, the company will not have overburdened employees or idle employees, as the load will be distributed evenly. Employees and managers can exchange messages and files via chat. Individual discussions can also be held for messages that should remain private.
Celoxis
Celoxis is a project management service that automates key business processes within an organization. It can be used both in the cloud and on the company’s server, offering virtual collaboration to enhance project planning, delegation, and control.
This tool is ideal for both small and large businesses across various industries. It allows specialists to have a clear list of tasks at their disposal, making it faster and easier to coordinate with colleagues and management while working.
Managers, in turn, have the opportunity to allocate resources more accurately to new tasks, assess risks, calculate costs, and bill counterparties. Customers can also gain free access to the system to communicate with performers and request reporting.
The platform enables you to record bugs, problems, risks, and requests, consolidating all internal company communication in a virtual environment. The search engine utilizes a syntax system to facilitate the easy retrieval of the information you need. This software’s report section provides a wealth of analytics for various project participants, including managers and customers.
Also Read: Top 19 Small Business Tools
Conclusion
Managers and business owners can utilize time clock software to track employee productivity and monitor their activities during work hours. Keeping track of employee engagement enables you to observe various aspects and properly assess the effectiveness of the outcomes. For example, when it comes to security personnel, such tools will analyze employee actions and identify those whose actions pose a risk to the company or violate security policies.
When it comes to the IT industry, this software also greatly assists engineers. It allows them to recover forgotten passwords quickly and accidentally erased data because it can detect exactly what user activity was observed before problems and failures on their computers. Thus, if you also want to keep a close eye on everything that is going on in your company without putting in too much effort, consider implementing the options mentioned above.
