Top 17 Form Builder Apps & Tools to Streamline Data Collection

Form builder apps that let users create and customize digital forms for various purposes, such as surveys, registration, quizzes, and more. These forms can be used to collect user data, feedback, or responses in an organized and efficient manner. Form builder apps typically offer a wide range of features such as drag-and-drop form elements, pre-designed templates, real-time data validation, and the ability to export data to spreadsheet or database formats. They are available on various platforms, including web, mobile, and desktop, and can be integrated with other tools such as email marketing or CRM systems.

When you need to collect information or know user preferences, there is nothing better than a form. Form apps tend to be quite similar, with the same dozen fields, drag-and-drop editors, and basic themes. Most save your form results in a spreadsheet-like grid and send you an email notification for each new submission. It’s in the small details that you’ll find the biggest difference – the little things that will help these forms to meet the needs of your business and will encourage customers to fulfill them. So, which form builder app should you use? We have selected the main ones to help you choose.

Top 17 Form Builder Apps to Consider

Google Forms

Google Forms is one of the best form builder apps because it automatically saves your form results to a Google Sheets spreadsheet for free, enabling advanced analysis. It’s also incredibly fast: editing fields in the editor is significantly faster than using almost any other form application. Google Forms includes all the basic fields you would expect.

• Free with a Gmail account; from $5/month with a G Suite account.
• A complete tool: texts, multiple choice questions, drop-down menus, etc., as well as basic color and photo themes to quickly build forms.
• Integration with Google Sheets.

Wufoo

Wufoo was one of the first online form builder apps to look really cool, with a very nifty designer. It includes fields you can drag and drop into a form, including checkout fields that work with various services, as well as a file upload tool for users to submit images, documents, and more. It also includes over 100 templates and themes to help you get started quickly.

• Free for 3 forms and up to 100 entries per month; from $14.95/month. Ad hoc plan for up to 10 forms and 500 entries.
• Hundreds of templates and themes.
• Get very detailed reports and graphs of your results.

JotForm

If there were a contest for the fastest tool, JotForm would win hands down. Go to jotform.com, click on “Templates”, then “Use template” in the form design. A few seconds later, you will have an almost complete form. You can customize the fields, drag and drop new ones, or click “Publish” to copy the form link and use it.

• Free for 5 forms and up to 100 entries per month; from $19/month. Bronze plan for 25 forms and up to 1,000 entries per month.
• Payment integration in your forms.
• Dozens of different widgets are available.

Airtable Forms

Instead of creating your form first, you’ll create a database, but that’s easier than it looks. Airtable works like a spreadsheet, with rows for your data and columns for each type of data you want in each row. Add columns, e.g., Name, Email, and Phone Number from a contact form, then add a form from the Airtable view menu.

• Free for an unlimited number of forms with a maximum of 1200 entries per form; from $12/month for 5000 entries per form.
• The collected answers will be automatically saved in your database, making it easier to sort the results.

LeadGen App

The LeadGen App offers an innovative solution to boost business growth with captivating, interactive lead-generation forms. By combining user-friendly form design with powerful insights, businesses can significantly enhance their form journeys, potentially driving up to 5 times more conversions.

The app’s features include multi-step forms, partial lead capture, multiple form endings, easy embedding options, and comprehensive testing and insights capabilities. Additionally, the app provides conditional logic to create personalized user flows, ensuring a tailored experience for each visitor.

• The Pro plan, priced at $49 per month, includes 500 leads, 20 forms, and 20 partial leads.
• The platform supports seamless integration with various tools and services, including Zapier, webhooks, and Google Analytics.
• The app provides robust analytics and A/B testing features, allowing users to monitor form metrics, optimize performance, and make data-driven decisions.

Formstack

Formstack goes beyond a simple form, with more functionality built around how your team will use the data gathered. As professional form builder apps, they are HIPAA-compliant for collecting personal data. Your users can save their half-finished forms and finish them later, supplementing them with electronic signatures and payments as needed. If you’re looking for a more advanced way to manage your form data, Formstack is the app to try.

• From $19/month for up to 5 forms and 700 entries per month per form.
• Formstack includes an A/B testing tool that lets you compare two versions of your forms.

Typeform

Typeform breaks away from traditional forms by displaying one question at a time in a beautifully interactive design. Tap images to select multiple-choice options, type to sort drop-down menu options, and press Enter to move to the next field. It’s such a different form of app that you’ll have to try one of its demos to see how much fun creating forms is.

• Free for 10 fields per form and 100 responses per month; from $35/month with unlimited fields and responses, plus a checkout field.
• Perfectly compatible with mobiles.
• Original design, one question at a time.

Paperform

Forms are for data collection, but sometimes you have to tell a story before people tell you theirs. Paperform was designed for this purpose, with forms that look more like blog posts or magazine pages than a standard list of form fields. Add photos, headers, videos, and text to your form to tell the story of your products or explain why you created this form.

• From $15/month for 1 user, unlimited forms, and 1,000 submissions per month.
• You can include a table of products with details, quantity, and images of each product.
• More than just a form builder app, use it for your storytelling.

Also Read: Best Logo Maker Tools

Formsite

Need to make sure your data is secure? Formsite lets you encrypt text in specific form fields to keep your users’ data as secure as you want. It includes payment processing integrations with PayPal and Authorize.net. You can also use secure fields to accept credit card data directly or verify payments in your form.

• Free for a maximum of 5 forms and 10 entries per month; from $14.95/month for 5 forms and up to 500 entries per form per month.
• You can link multiple forms together and pull user responses from one form into another, so customers don’t have to enter their information multiple times.
• If data is a sensitive subject for you, Formsite is for you.

123FormBuilder

123FormBuilder is designed for contact forms, but it is also used to sell products, gather information, and collect survey data. Each of the 150 included form templates starts with collecting contact information, so you don’t have to add name and email fields to each form manually. From this base, you can then add any other element of your choice.

• Free for up to 5 forms, 10 fields per form, and 100 entries per month; Gold plan starting at $19/mo for 20 forms, unlimited fields, 5,000 submissions per month, and native third-party app integrations.
• If you need HIPAA web forms, order forms, surveys, polls, or quizzes, 123FormBuilder includes templates for all of them, too.
• It’s easy to use, with a newly redesigned editor and widgets for embedding PDFs, videos, Kickstarter campaigns, audio, and more.

Cognito Forms

Cognito Forms might just be what you need. This form builder app includes calculation fields, file uploads, repeating sections, payment fields, and more to help you create the advanced forms you need. It can even use the data to create PDF and Word documents from your form entries.

• Free for an unlimited number of forms with 500 entries per month, with a 1% reduction in sales for forms with payments, from $10/month for 2,000 entries per month.
• You can add products to your forms and sell them.
• Be careful; he has access to your data.

Zoho Forms

Zoho builds forms for customer relationship management, email, accounting, and more. If you have a Zoho account, you can start generating forms in Zoho Forms for free. You can use form rules to create tasks and send emails when forms are filled, or use its integrations to add form data to Zoho CRM, Zoho Creator, etc.

• 3 free forms and 500 entries per month; from $10/month for unlimited forms, 10,000 entries per month, and payment integrations.
• Zoho Forms is built for teams so that you can work together on responses.
• If you need to create forms that fit your entire business workflow, and especially if you already use Zoho apps, Zoho Forms is a great option.

Also Read: Accounting Software for Small Businesses: Everything You Need To Know

Formbakery

Want very simple forms that you can host on your own site without plugins or external services? Formbakery is the form builder app you need. Click the “Build” button to access the Formbakery landing page, drag or drop one of your items into a drop-down menu, and add the missing information. In short, a very efficient form builder.

• $9 for downloading a form. You will have to pay $19 to unlock all the features.
• You can preview the HTML, PHP, CSS, and JavaScript code of your own form.
• If you want a simple, self-hosted form for your site that doesn’t require monthly fees, choose Formbakery.

Gravity Forms

Do you have a blog or a WordPress site? Gravity Forms lets you create forms and manage your entries right in your blog interface, storing your form results in the same database as the rest of your WordPress content.

• Starting at $39/year for a personal license with unlimited forms, no add-ons.
• Gravity Forms lets you create drag-and-drop forms with more controls than most form apps.
• With add-ons in Pro plans, you can accept payments and coupons directly in your forms.

Ninja Forms

For more customizable WordPress forms, Ninja Forms is a great option. It’s a free-form plugin with paid extensions that lets you add popular app integrations, custom notifications, and more. There are even extensions that let you fine-tune your formatting and create forms with multiple pages or multiple-column layouts. You can then customize the forms in depth with CSS themes.

• Free for basic forms; additional extensions from $29 each; from $99/year personal support and add-ons plan.
• This form builder app includes a clean, drag-and-drop design.
• You can also customize the layout of your forms with side-by-side fields in multi-column designs to collect as much data as needed.

Formidable Forms

Want an easy way to create WordPress forms? The free Formidable module in the WordPress plugin gallery is a great option. It includes the main form fields you need, lets you customize them using your theme’s existing CSS, and stores your form data directly in your database.

• Free with 8 main form fields; from $49/year personal plan for 1 site with unlimited forms, features, and support.
• With the paid option, you can create multi-page forms that let users browse lists to find the options they want.
• With its add-ons, you can autofill location data, create multilingual forms, accept payments, and more.

WPForms

Self-hosted form builder apps are generally designed for power users, with a host of customization features and a slightly more confusing interface. WPForms is designed to be as easy to use as any other form builder. It lets you start creating forms with templates, then drag and drop elements to customize them to your liking.

• Free with basic WPForms features; from $39/year for unlimited forms and basic features for 1 site.
• With its geolocation tool, it can automatically pinpoint respondents’ locations, pre-populating city, state, and country information and speeding up form completion.
• If someone starts filling out your form but doesn’t complete it, WPForms still saves the data they entered and can contact them to remind them to finish.

FormKeep

It can be extremely difficult to code your own forms, as you have to ensure they work the same everywhere, create a database to store your data, etc. But it’s the only way to create a form that looks and works exactly the way you want. Instead of a form builder app like the other tools in this article, FormKee lets you easily code your own form while using its back-end to manage your data, send notifications, and integrate with other systems.

• From $59/month for 10 forms.
• You will copy a snippet of code and add it to your site, then code in the form elements of your choice using standard HTML fields.
• FormKeep will do the rest by storing your answers on its server, where you can easily consult them.

Also Read: Best PDF Merger Tools

The Last Words

With all the form builder apps in this article (and many more in real life), it’s pretty hard to choose. Each of these form builder tools has its own attractive features, all of which work very well and will allow you to create a wide variety of forms easily. If any of their unique features stand out to you, give them a try and see if they suit your needs well.